Office of the Comptroller

Grants Administration Division

Grants Administration Division (GAD) provides grant accounting and financial reporting support to City departments and to Community Based Organizations (CBO), not-for-profit organizations free of charge. It is an integral part of the annual audit of grants awarded to the City. Suppose you have an idea or a project that needs funding, GAD will guide you through the easy steps to take your grant idea to a completed application. Before you or the GAD begin researching funding opportunities for your Department, identify the type of funding you need. The GAD will focus on grant searches to identify funding opportunities specifically to meet your Department's needs.

The City of El Paso subscribes to eCivis Grants Locator, a searchable grants database. eCivis has data tailored to meet the needs of City Departments. If you wish to participate, please print and complete the eCivis Agreement Form. GAD utilizes the locator to identify funding opportunities that best match to Departments’ identified funding needs. City Departments may designate a staff person to have direct access to eCivis Grants Locator by calling (915) 212-1795.

• CBO eCivis Quarterly Report Activity Log FY24

For more details about what grants are, how to obtain them, and what services you have available to you review the Grants Management Policy and Standard Operating Procedures.

As a recipient of Federal financial assistance and under Title VI of the Civil Rights Act of 1964 and related statutes, the City ensures that no person shall on the grounds of race, religion, color, national origin, sex, age or disability be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any City programs or activities.

Services & Resources

Services:

• Grant applications
• Review grant applications to ensure required documents are available for grant submission
• Review budgets for accuracy
• Coordinate grant development team of subject matter experts to assist in the development of a grant
• Provide grant writing and other related assistance
• Reviewing monthly expenditures and grant match, if applicable
• Preparing the monthly journal entry to record the receivable and revenue
• Tracking the receivable to ensure the funds are received timely
• Reviewing and posting journal entries that reclassify grant expenditures
• Preparing the annual Single Audit report based on transactions in PeopleSoft Financial; providing supporting documentation to the auditors for grants audit
• Setting up grant codes in PeopleSoft Financial when the grant is awarded and closing the grant when the grant is completed

Resources:

• College of Arts and Sciences - Developing a Grant Proposal: An article detailing how to write a grant.
• Federal Uniform Guidance: A deep dive into the requirements for federal grant acceptance.
• How to Develop a Grant Proposal Writing Process: An article that gives helpful tips on writing grant proposals.
• The Foundation Center - Proposal Writing Short Course: a breakdown of what a proposal is and the core elements that you need to get noticed.
• Texas Grant Management Standards (TxGMS): a set of standards that apply to any grants within the state of Texas.